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Payment Terms for Amazon Sellers

How Long Does it Take to Get Paid by Amazon?

The short answer is: Professional sellers are paid bi-weekly, while Individual sellers get paid weekly, but the time between an individual marketplace sale transaction and the deposit of funds for that sale can be as short as one day if the sale happens on the settlement day.
When are Payments Made to Professional Sellers?
  • Amazon makes payments to professional sellers every two weeks.
  • Each settlement period is 14 days for sale transactions that shipped up until the cutoff time (for me, it’s 4pm every other Saturday, and the finds show up in my account following Monday).
  • Positive balances are made via ACH transfer with the bank account on file.
  • Negative balances are settled via the credit card on file.
  • Payment holds and unavailable balances are less likely on a professional account, and typically have to do with performance issues.

When are Payments Made to Individual Sellers? 

  • The payment schedule for individual sellers is more complicated.
  • When an order is placed on Amazon and confirmed as shipped, the proceeds from this order will be placed on hold for 14 days.
  • Once 14 days have passed (and there are no issues with the order such as an A-Z claim, etc) the balance will move to the next applicable disbursement date.
  • For example: Order 123 was placed on 12/25 for a total of $50.00. The order is confirmed shipped on 12/27. The funds will be on reserve for 14 days from 12/27. (Until 1/10). The next disbursement date is 1/24. Payment from Order 123 is received on 1/24.

How Does a Seller Find Their Next Settlement Date?

  1. Go to the Seller Central Home Page.
  2. To to your Payments Summary Box – Click on the Number next to Balance.
How Long Does it Take to Get Paid by Amazon 3. This page will let you know what date the next transfer is suppose to initiate on. How Long Does it Take to Get Paid by Amazon

How Long does it Take for Amazon to Pay Sellers?

Professional sellers are paid bi-weekly, while Individual sellers get paid weekly, but the time between an individual marketplace sale transaction and the deposit of funds for that sale can be as short as one day if the sale happens on the settlement day.

Introducing My Refund Guy – Automated Reimbursements for Your Amazon Business

Introducing My Refund Guy - Automated Reimbursements for Your Amazon Business 1

My Amazon Guy is Proud to Introduce – My Refund Guy


Introducing My Refund Guy - Automated Reimbursements for Your Amazon Business 2


Amazon Owes 99% of Sellers Money

Did you know that Amazon Owes 99% of seller’s money? Fulfillment by Amazon is an amazing service that has brought sellers to the next level, but many sellers do not realize they are leaving money on the table! Issues such as the following below can end up costing sellers significant amounts of money that can often go unnoticed and have a negative effect on your profits and bottom line:

  • Lost and Damaged Units
  • Refunds and Mishandled Returns
  • Lost Inbound Shipments

My Refund Guy can Recover Money for your Business – At No Upfront Cost

       My Refund Guy takes on the hard work for your account at no risk. If we are not successful in recouping money from Amazon, you pay NOTHING! All you will pay is a 25% commission on all successful reimbursements. In other words, you will pay a small commission on NEW RECOVERED MONEY – Money not budgeted, not accounted for, money that was written off as “the cost of doing business” – now can be funneled back into your business!

My Refund Guy Benefits: 

  • No Risk – We get paid when you get paid. 
  • Low Commissions – A low 25% Commission on Successful Reimbursements 
  • Additional Money for Your Business – No more money left on the table. Extra money your business deserves back in YOUR pocket. 

Easily Traceable – We do the Work – Your Business Reaps the Benefits

  • Ease of Use: My Refund Guy files the cases, research reports, and files reimbursement cases on issues that can be easily overlooked and missed.
  • Convenient User Dashboard: Our service offers a convenient dashboard which keeps track of Filing Date, Case IDs, Reimbursement Status, Potential Reimbursement Amounts, Actual Reimbursement amounts, and details on the issue(s) being requested for reimbursement.
  • Safe and Secure: We use Amazon’s infrastructure (AWS) advanced encryption to store your information and if you decide to cancel, all information will be removed immediately.

My Business is Interested – What is Next?

  • If your business would like to find more information, or sign up for My Refund Guy please head over to https://myrefundguy.com/
  • On the website you will find more information on our service and how to SIGN UP.
  • Please note that My Refund Guy is an optional add on service to My Amazon Guy. Any commissions charged for this service are in addition to existing fees. 

Introducing My Refund Guy - Automated Reimbursements for Your Amazon Business 2

What is a SAFE-T Claim on Seller Central?

SAFE-T claims are for reimbursement after Amazon decides to refund a buyer. So this seems to mean that Amazon would refund the buyer first and then a seller files the SAFE-T claim. This may be necessary if the buyer returned the wrong item or it was damaged.

File a reimbursement (SAFE-T) claim

The Seller Assurance for e-Commerce Transactions (SAFE-T) process allows you to file a claim for reimbursement if you want to appeal Amazon’s decision to issue a refund to a customer. At Amazon’s sole discretion, you may be issued a reimbursement in cases where Amazon determines that you were not at fault.

Note: Orders against which you issued a refund to the customer are not eligible for reimbursements.

What is a SAFE-T Claim on Seller Central? 4

How to Check Margins & Fees on Amazon, Download a Summary Report on Your Amazon Seller Central Account

Fees on Amazon

Are you wondering what fees you are paying on your Amazon Seller Central and why?

  1. Navigate your way to your summary report/transaction report on your account by going to reports > date range reports > click generate report > click download when it is completed. Data Range Reports

fees on amazon

2. Select either summary/transaction > select what reporting range you’d want to see.

Amazon will then generate a PDF file for summary reports.

Or if you select the transaction report, Amazon will generate an excel file, showing line by line of all transactions for the selected date.

fees on amazon

3. Below is an example of what the summary would look like:

How to Check Margins & Fees on Amazon, Download a Summary Report on Your Amazon Seller Central Account 5

What the South Dakota v. Wayfair Case Means for your Amazon E-Commerce Business

One of my good friends Tyler Jefcoat runs an accounting business for Amazon sellers. He’s been following the supreme court case that will impact all online sellers in a big way. With his permission here is his take on the court case in an article he published today, which can be found originally published here at SellerAccountant.

What the South Dakota v. Wayfair Case Means for your E-Commerce Business

The Supreme Court issued a landmark decision on 6/21/18 in South Dakota v. Wayfair, INC siding with the State and overruling two prior Court decisions (Quill & Hess) to redefine what constitutes “nexus” in a given state.  This has huge future implications for e-commerce sellers and we want to unpack this landmark decision for you.

So What Is South Dakota v. Wayfair, INC?

Let’s start with a summary of the case and its core arguments. When consumers make purchases, the consumer’s states often impose a sales tax. This case requires the Court to determine when an out-of-state seller can be required to collect and remit that tax. All justices agree that taxing e-commerce sales is lawful and constitutional. The question is whether a previously held rule called the physical presence rule is a valid test for either including or excluding sellers from a given state’s tax law.

What is The Physical Presence Rule?

According to the old Quill ruling, a state only had the right to require sales tax compliance IF a company had a “significant physical presence” in the state. The court had defined “significant” as a company having a location, employees or inventory housed in that state. For e-commerce sellers, this was great news and created an advantage. It meant we only had to worry about collecting and remitting sales tax in states where we literally had a physical location.

Amazon FBA complicated things since Amazon moves inventory to any of its fulfillment centers across a growing number of states, therefore, giving a seller nexus in those states. Amazon’s extra confusion meant that sellers were at most on the hook for the 26 states where Amazon had an FC. Sellers had a hard time determining whether to file in a particular state and recent MA, PA and WA rulings have made this risk management decision even harder.

South Dakota’s Response to Not Collecting Enough Revenue

Back to South Dakota v. Wayfair, INC: It is impractical to collect a use tax from each citizen and the result of non-compliance is estimated to cost the states between $8-33 Billion a year(the Court opinion cited multiple studies). In response, South Dakota enacted a law in 2016 to try to correct this issue by asserting authority to require all sellers who sell into their state above a minimum line to collect and remit sales tax regardless of whether they have a physical presence in SD.

When Wayfair and other large sellers Overstock and Newegg decided not to comply with the new law South Dakota filed suit. The defendants asked for a summary judgment thus combining their cases into this one case, South Dakota v. Wayfair, INC. The lower courts sided with the companies against the state because of the precedent established by Quill and Hess (the 2 prior landmark Supreme court cases).

The Supreme Court decided to weigh in on the case and heard arguments in April of 2018 and have now issued an opinion on 6/21/18.

What Was The Supreme Court Opinion?

The Justices ruled 5 to 4 in favor of the states. In Kennedy’s words: “Held: Because the physical presence rule of Quill is unsound and incorrect, Quill Corp. v. North Dakota & National Bellas Hess v. Dept of Revenue of Illinois ARE OVERRULED.” Check out the actual 40 page Supreme Court Opinion here.

What Does This Mean?

The South Dakota v. Wayfair, INC opinion means that the physical presence rule no longer applies and that the states have the right to enforce sales tax laws on any seller above a “reasonable” minimum regardless of whether that seller has any physical presence.

How Does South Dakota’s Law Protect Small Sellers?

In an effort to protect small sellers and startups, South Dakota established minimums of $100,000 per year in revenue OR 200 distinct transactions. This means any seller who doesn’t sell at least these minimums into South Dakota in a year is exempt from collecting sales tax. Since the population of South Dakota is very small these minimums will likely exempt almost all out-of-state sellers who sell less than $10,000,000 per year unless their products are particularly popular in SD.

Is This Good News or Bad News?

We aren’t 100% sure yet if this is good news or bad news for 3rd party sellers because this ruling doesn’t at all address whether marketplaces like Amazon should have to collect taxes for its 3rd party sellers.

Will Amazon Take the Compliance Burden Finally?

This is a major question that South Dakota v. Wayfair, INC doesn’t settle. Will Amazon respond by using its existing sales tax infrastructure to make this compliance headache disappear from the plates of millions of 3rd party sellers? Although this ruling doesn’t address platforms like Amazon it does appear to be one more logical step down the path toward Amazon owning the sales tax problem for its sellers.

Since this ruling most directly gives states the right to create and enforce sales tax legislation against sellers without addressing Amazon things may get more complicated before they get a lot easier. In other words, unless Amazon voluntarily steps up to the plate many sellers who have ONLY had to file in the fulfillment center states may now have to file in additional states since physical presence isn’t required any longer.

Although the fate of Amazon and its sellers is somewhat up in the air this is definitely bad news for Wayfair, eBay, Newegg and other large sellers and marketplaces who aren’t already collecting and remitting sales tax. These companies took pretty strong stock price hits when this ruling came out on Thursday as you can see on the following chart via Bloomberg:

What the South Dakota v. Wayfair Case Means for your Amazon E-Commerce Business 6

Thursday’s Blood Bath For E-Comm:

  • Wayfair: -9.5%
  • eBay: -12.1%
  • Amazon: -1.9%
  • Etsy: -5.7%
  • Overstock.com: -7.8%
  • and more

Amazon suffered the least because the effect on Amazon and its 3rd party sellers remains to be seen. Just as importantly Amazon is already collecting sales tax in all required states on products that Amazon directly sells and Amazon already collects and pays sales tax on behalf of 3rd party sellers in two states (Washington and Pennsylvania). This means that Amazon has the infrastructure to make a move and has already proven in WA and PA that sales won’t be radically harmed by adding sales tax.

The Bottom Line:

Each state is now going to present and pass a new sales tax law (at least 16 are already in process or completed) and will follow South Dakota’s law as a template in an effort to collect those billions of dollars that have been slipping through the cracks. We hope states set volume minimums that are higher than South Dakota’s and therefore proportionate with their population sizes (i.e. South Dakota makes up a quarter of a percent [.27%] of the US population while California makes up 12.14%). So if California’s minimums were to be 45 times more than South Dakota’s since the population is 45 times more then California’s minimums would look like this:

What the South Dakota v. Wayfair Case Means for your Amazon E-Commerce Business 7

If this trend held true for all states then only sellers selling more than $25,000,000 a year would even need to worry about sales tax in most states. Our suspicion is that states like California that have a much stronger appetite for regulation won’t be nearly as generous as South Dakota has been. So don’t expect the final outcome to be this rosy but our guess is that states will compromise depending on the political climates and that most of the newly taxed sellers will be 8-figure sellers. If we are correct then this is great news for 95% of all e-commerce sellers. Oddly enough this is also great news for large traditional retailers like Target, Walmart, Best Buy, etc… who already had to pay sales tax in all states that have one.

So… In Summary:

  • Bad news: all 50 states can now create new laws enforcing sales tax compliance on all sellers regardless of location as long as the minimums are “reasonable”. The ruling doesn’t clearly define “reasonable.”
  • Good News: South Dakota chose to define “reasonable” pretty generously given their population. If this trend were to continue among all of the states then only 8-figure sellers would need to worry about sales tax. This would be unbelievable news for 95% of all sellers.
  • Unknown: Will Amazon respond in the next few months by biting the bullet and just collecting and remitting sales tax for all 3rd party sellers? Maybe they will but this ruling doesn’t require them to at all. In fact, if anything this ruling provides a cleaner path to enforcement for states against individual sellers. Now we just have to hope that most sellers are too small to be considered targets by the new sales tax laws in each state which leads to the next point.
  • Unknown: What will each state decide is a “reasonable” minimum in order to protect the smaller sellers? Some states will be more aggressive than others and the most aggressive states will be challenged in court until “reasonable” is more clearly defined either via federal legislation or by future Court rulings.
  • Timeline: Our guess is that this is the very beginning of a long trajectory and that nothing dramatic will happen until each state has had time to create and pass its own laws.

What Should I Do Now?

South Dakota v. Wayfair, INC should immediately make sellers do at least two things:

First, you don’t need to use the physical presence rule to determine if you should file, collect and remit sales tax in states since this new ruling has eliminated the physical presence rule.

Second, It is critical to stay on top of where you sell your products to and to stay up to date as states enact new sales tax laws over the next 12-18 months. Make sure your accounting and compliance partners really understand the ins and outs of this evolving landscape. Our accounting clients have had a good experience with TaxJar as a sales tax filing software. If you don’t have a good software partner check them out.

We’ll Keep You Posted

Seller Accountant will keep you updated as we see things unfold. Feel free to reach out to Seller Accountant if you have questions about your specific situation.

This post was co-written by Seller Accountant CEO, Tyler Jefcoat, and Accounting Intern, Christian Joseph.

Amazon Accounting – Interview with Tyler Jefcoat CEO of Seller Accountant – Profit, Taxes, Books

Interview with Tyler Jefcoat CEO of Seller Accountant

I sit down with Tyler Jefcoat, CEO of Seller Accountant, which does ecommerce bookkeeping. As both an Amazon business owner and Amazon consultant I ask Tyler about several important areas that impact Amazon sellers and business owners.

1. How to calculate profit
2. When you should you start paying yourself, take profits?
a. Is it pie in the sky? Can you do both?
3. Importance of quality books
4. What is the best way to manage cash?
5. How to make investment decisions? Weather storms vs investing in growth and automation efficiency and profitability of business.
6. Sales tax properly

Amazon Accounting - Interview with Tyler Jefcoat CEO of Seller Accountant - Profit, Taxes, Books 8

Important accounting questions to ask yourself: Will it increase my sales/save me time?/speed velocity to collect money/improve quality of life?

Measure every quarter with every expense for each of those questions.

https://www.taxjar.com/ – automatically file tax quarterly/monthly. Where are the states you have nexus in?

You can reach Tyler for a free ecommerce accounting consultation at selleraccountant.com

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